CONFEDERATION OF INDIAN APPAREL EXPORTS
RULES AND REGULATION
1. DEFINITIONS: -
In these rules, unless the context otherwise requires: -
a.	"The Society" means Confederation of Indian Apparel Exporters.
b.	"Member" means an user member and/or a life member of the Society.
c.	"Managing Committee" or "Committee" means the Managing Committee of the Society for the time being.
d.	"Financial Year" means the period commencing on the first day of April and ending on the Thirty First day of March of the following year.
e.	"Rules" means the Rules and Regulation of the Society for the time being in force.
f.	"Secretary" means the Secretary or Secretaries holding office as such.
g.	The Act means the Societies Registration Act, 1860 or any statutory modification or reenactment thereof and the rules framed thereunder for the time being in force.
2. AREA OF OPERATION: -
The area of operation of the Society shall extend to the whole of India.
3. ACCOUNTING YEAR: -
The accounting year of the Society shall end on the Thirty First day of March, in each year.
4. MEMBERSHIP AND PROCEDURE FOR ENROLMENT: -
Any member of the Confederation of Indian Apparel Exporters will be eligible to be admitted to the membership of the Society.
Every candidate for admission as a member shall be proposed by one and seconded by another member.
The application for membership shall be made in writing on a prescribed form attached to these Rules and shall contain such particulars as may be required by the Managing Committee.
The form shall be signed by the applicant and his proposer and seconder and shall be delivered to the Secretary together with the amount of subscription as provided under rule 5.
The Managing Committee may, in its discretion, either admit or reject any candidate for membership of the Society and shall not be bound to give reason for the rejection of any such candidate. On admission of a member, the Managing Committee shall notify the date of admission to the concerned member.
Every member by joining the Society undertakes that so long as he shall continue to be a member, he will observe the rules and regulations of the Confederation for the time being in force.
Any member may resign from the Society by intimating in writing to the Secretary of his intention to do so.
Any person ceasing to be a member of the Confederation for any reason whatsoever, shall remain liable for and shall pay to the Society all moneys which at the time of his ceasing to be a member were due from him.
5. MEMBERSHIP: -
Any member engaged in export trade shall be eligible to become a member of the organization.
All application for membership of the Society shall be made in writing to the Secretary in the prescribed format available with the Secretary.
1) USER MEMBERSHIP: -
a)	Any institution/ organization/ person desirous to become a user member of the Confederation should submit a proposal in the prescribed form. The Managing Committee shall screen all proposals for user membership and communicate its approval to such members. Such a person will be known as a user member. User members do not enjoy participation in the active working of the Confederation. No admission fees or yearly fees are payable by such a person. Such user members are free to utilize the services provided by the Confederation on such terms and conditions as the Managing Committee may approve and announce form time to time.
2) LIFE MEMBERSHIP: -
An institution, organisation/ corporate body/ individual desirous of becoming a Life Member of the Confederation may apply to the Managing Committee to be admitted as a Life Member together with a life membership fee of Rs.10,000/- (Rupees Ten Thousand Only). The Managing Committee shall be elected only out of such life members as per the existing rules and regulation. The life membership fee may be increased with the approval of majority of the members at a duly convened meeting of the members.
3) The members, at a duly convened meeting may from time to time decided an annual subscription for the different types of membership and the dates from which such subscription shall be effective.
6. TERMINATION OF MEMBERSHIP: -
Membership of any kind shall stand terminated:
a)	If a member is arrears of subscriptions on the first day of July in any year a notice may be served upon the member demanding full payment of arrears due. In case of failure to pay the full amount within one month after service of such notice, the Managing Committee shall terminate his membership. A member in arrears of subscription shall also not be entitled to vote until his subscription is paid.
b)	The Managing Committee shall prepare a list of ineligible voters and intimate them of such ineligibility.
7. GENERAL BODY MEETING, ITS POWERS AND FUNCTIONS: -
Every year an Annual General Body Meeting shall be held on or before the 31st day of October every year at such time and place as the Managing Committee may decide. Such meeting shall be called an Annual General Meeting.
At the annual General Meeting the following business shall be transacted: -
a)	To adopt the minutes of previous Annual General Meeting.
b)	To receive and adopt the report of the Managing Committee for the relevant year about the management and the affairs of the Society.
c)	To receive and adopt the audited account of the Society for the relevant previous financial year.
d)	To elect the President, two Secretaries, Treasurer, and six Members of the Managing Committee.
e)	To appoint auditors.
f)	Such other business as may be specified in the notice convening the meeting.
Except otherwise provided, every question submitted to a meeting shall be decided by a show of hands or in such other manner as the Chairman of the meeting shall determine. Every member present shall have one vote and in the case of equality of votes, the chairman shall have a second casting vote.
A declaration by the President that a resolution has been carried by a particular majority, or lost, or not carried by a particular majority and an entry to that effect in the minute books of the proceedings of the Society shall be final and conclusive.
The President of a General Body meeting may, with the consent of the meeting adjourn the same from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than business left unfinished at the meeting so adjourned.
8. NOTICE OF GENERAL BODY MEETING AND QUORUM:-
Seven members personally present shall form a quorum.
No business shall be transacted at any General Body Meeting unless the requisite quorum is present at the commencement of the business.
If, within half an hour from the time appointed for a meeting, the requisite quorum is not present, the meeting if convened upon a requisition of the members shall stand automatically dissolved. In any other case, such a meeting shall stand adjourned to the same day in the next week at the same time and place. At such a meeting the members present shall constitute the quorum.
A Notice of any meeting may be served upon a member either personally or by sending it through the post in a prepaid letter addressed to such member at his address registered with the Society.
Any Notice sent by post shall, if the address of the member to whom it shall have been sent in the city of Mumbai be deemed to have been served at the expiration of 24 hours after the same has been posted, and if the address of the member to whom it shall have been sent be out of the city Mumbai, such notice shall be deemed to be served at such place are usually delivered by post, and in proving such service, it shall e sufficient to prove that the letter containing the notice was properly addressed and posted into the post office. The number of 'days" prescribed for any notice under these shall mean clear days.
9. EXTRAORDINARY GENERAL BODY MEETING AND ITS FUNCTIONS:
All meeting Annual General Meeting except of the Society shall be called Extraordinary General Meeting.
The Managing Committee may whenever it thinks fit, and shall upon a requisition being made in writing by at least one fifth of the total number of members or 25 members, whichever is less, who are eligible to vote convene an Extra-ordinary General Meeting. Any such requisition shall specify the Agenda for which such a meeting is requisitioned and shall be signed by all the members making the requisition and delivered at the Society's office.
If the Managing Committee fails to convene an extra-ordinary General Meeting within 30days form the date of receipt of such requisition, the requisitions shall have the power to convene an Extra-ordinary General Meeting themselves within six weeks after the delivery of such requisition.
Fourteen day's notice shall be given for every Annual General or Extra-ordinary
General Meeting to all the members specifying the place, day and hour of the meeting and the agenda for such meeting.
Provided, However that the president of the Society shall have the power, at his discretion, to cause an emergency meeting of the Society to be convened at any time on giving two clear day's notice thereof to the members.
The accidental omission to give notice of any such meeting to any member shall not invalidate any resolution passed at any such meeting.
The President for the time being of the Society shall preside at and be the Chairman of all Annual and Extra-ordinary General Meeting at which he shall be present. In case of absence of the President, the members shall from amongst themselves elect a Chairman of the meeting.
10. ELECTION OF MANAGING COMMITTEE: -
10.1	Members of the Society shall at a duly convened General Body Meeting elect a Managing Committee.
10.2	Every member of the Society voting at any General Body meeting shall do so by placing a cross against the name of the candidate for whom he desires to vote. He shall not place cross against more names that the number of member of the committee, to be elected. He shall not give more than one vote to one candidate. The voting paper shall not be signed by the member.
10.3	Every member eligible to vote shall personally fill up and cast the voting paper in the ballot box kept at the time of the election.
10.4	The President of the General Body Meeting shall, at a the meeting appoint not less than two persons who shall not be candidates for any office to act as Scrutinizers.
10.5	At the conclusion of the voting, the votes shall be counted by the scrutinizers, who shall make their report to the President of the General Body Meeting. The President shall then announce the names of the successful candidates elected to the Managing Committee and such a declaration of the President shall be final and binding upon all members.
10.6	In the event of there being an equal number of votes in favour of two or more candidates and in the event of the number of such candidates exceeding the number of such candidates exceeding the number of vacancies available, the result of the election shall be determined by lot drawn at the meeting by the president of the General Body Meeting.
10.7	The word 'General Body Meeting' in the above rules and means the Annual General Body Meeting or an extra-Ordinary General meeting where the election of the Managing Committee is held.
11. TERMS OF MANAGING COMMITTEE AND PROCEDURES OF ELECTION OF OFFICE BEARERS: -
11.1	The Managing Committee shall consist of a minimum of 11 members and a maximum of 13 members.
11.2	The Managing Committee shall at a duly convened meeting elect from amongst its members, the following office bearers:-
	11.2.1	President
	11.2.2	Vice President
	11.2.3	Honorary Secretary
	11.2.4	Joint Secretary
	11.2.5	Treasurer
11.3	The tenure of the office Bearers shall ordinarily be 3 years. In the event of any of the Office Bearers ceasing to be a member of the Managing Committee, he shall automatically relinquish his post. The Managing Committee can thereafter elect anyone or its members to fill such vacancy. Such a member shall hold office till the date of next Annual General Meeting.
11.4	Members of the Managing Committee who have completed their term of office of 3 years or are appointed to fill any casual vacancy in the Managing Committee shall be eligible for re-election.
12. MEEINGS OF THE MANAGING COMMITTEE:
The Managing Committee shall meet at such times and as frequently as they may deem advisable. A meeting of the Managing Committee shall be held at least once in every three months. The President of the Society, and in his absence, the Chairman shall preside at all the meetings of the Managing Committee.
Any question may be dealt with by the Managing Committee, upon the Secretary circulating the papers concerning the same and by the members recording their opinion on the same in writing. Upon a request in writing in that behalf by two members of the Managing Committee, the Secretary shall not withstanding the last preceding clause, summon a meeting of the Managing Committee to consider such a question.
Question at any meeting of the Managing Committee shall be decided by a majority of votes and in case of any equality of votes, the Chairman shall have a second or casting vote.
A member of the Managing Committee may resign by giving notice in writing to any of the secretaries or the President but in the event of the secretary wishing to resign, such notice shall have to be given to the President.
Any member of the Managing Committee failing to attend three consecutive meeting of the committee without leave of absence of the Managing Committee shall deemed to have vacated his office, and such vacancy may be filled up by the Managing Committee. A member so vacating office may re-appointed.
In case of vacancy of the office of the President, the Managing Committee shall elect a new President.
13. NOTICE OF THE MANAGING COMMITTEE MEETINGS AND QUORUM:-
Meeting of the Managing Committee will be called by giving seven days notice.
The Managing Committee may meet for the dispatch of business, adjourn and otherwise regulate its meeting and business, as it thinks fit, and may determine the quorum necessary not being less than five, for the transaction of business and until otherwise determined five member of the committee shall form a quorum.
The President or any of the Secretaries or the Treasurer may, and the Secretary upon the direction of the President or any three members of the Managing Committee shall, at any time summon a meeting of the Managing Committee.
14. RULES OF ELECTION OF MANAGING COMMITTEE:-
The Managing Committee shall be elected at the Annual General Meeting every year from amongst the members of the Society entitled to vote and Members so
Elected shall continue in office for a period of three years. Vaccines in the Managing Committee membership shall be filled in at the Annual General Meeting to consider the accounts of the Society for the period ending on the 31st day of March, each year.
Members of the Society who are not in arrears of subscription and life members shall be eligible to stand for election at president, secretary, treasurer or as member of the Managing Committee.
Members standing for election shall notify the Secretary in the form prescribed by the Managing Committee duly completed, proposed and second by members not in arrears of subscription or a life member and shall deliver the said prescribed form either by post or hand delivery at the Registered Office of the Society not less than 5 days before the date fixed for the meeting.
After the names of the members standing for election have been scrutinized and declared valid by the Managing Committee, the same will be pasted on the notice board not later than 24 hours before the time of the meeting. For the purpose of this, members shall be deemed not to be in arrears if they have paid their dues before filing the form.
15. FILLING OF VACANCIES IN MANAGING COMMITTEE: -
Casual vacancies in the Managing Committee, shall be filled in by the Managing Committee.
Members appointed to the Managing Committee to fill any casual vacancy shall retire at the ensuing Annual General Meeting.
16. POWER AND DUTIES OF MANAGING COMMITTEE: -
The management, control and administration of the affairs of the Society shall be vested in the Managing Committee, In addition to the powers conferred upon, the Managing Committee by these rules expressly may the Managing Committee exercise all such powers and do all such acts and things as may be exercised and done by the Society and are not hereby or by legislative enactment expressly directed or required to be exercised or done by the Society in a General Meeting. Without prejudice to the above, the Managing Committee shall have power: -
1.	To make or alter rules from time to time for their own guidance.
2.	To delegate, subject to such condition as they think fit, any of their powers to sub-committees consisting of such members or members of the committees or other person being members of the Society as they may think fit and to make such regulations as to the proceedings of such sub-committees.
3.	To appoint, and from time to time, to remove such clerks and servants in the employment of the Society and to fix the remuneration.
4.	To communicate, correspond or represent to the government of India, parliament, legislature and other government bodies.
5.	To arrange lectures, conferences social functions and other opportunities for meeting with a view to promote personal contacts amongst members whether independently or jointly with any other body or bodies.
6.	To purchase, take on lease, hire or otherwise acquire or hold any moveable or immoveable properly, rights or other privileges and to improve or develop or furnish any building or works considered necessary or convenient for the purpose of the Society.
7.	To build, construct, maintain, repair, adopt, alter, improve or develop or furnish any building or works considered necessary or convenient for the purpose of the Society.
8.	To contribute, subscribe or purchase or in any other manner acquire ownership flat in any building or to become a member of the co-operative Society directly or through the office bearers or other members of the Society with a view to acquire such ownership flat for the purpose of promotion of the object of the Society.
9.	To sell, assign, mortgages, lease, exchange, transfer or dispose off turn to account or otherwise deal with all or any property moveable or immovable of the Society as may be necessary or convenient for the working of the Society.
10.	To borrow, raise or secure the payment of money in such manner as the committee may deem proper or convenient for the furtherance of the various aims and objects of the Society.
11.	To do all such acts and things as may be necessary for promoting the object of the Society as set forth in the Memorandum of Association.
12.	To exercise all power in respect of funds and effects of the Society not specifically provided in these rules.
17. FUNDS AND INCOME OF THE SOCIETY OR ITS UTILISATION: -
To invest funds of the Society in such manner as may from time to time be determined and approved under the Act.
The income and property of the Society whensoever derived shall be applied solely towards the promotion of the object of the Society as set forth in the Memorandum of Association of the Society and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the persons who at any time are or have been Members of the Society or to any person claiming through any of them. Provided that nothing herein contained shall prevent the payment in good faith of any remuneration to any of its officers or servants of the Society or to any member thereof or any other person in return for any service actually rendered to the Society or the payment of interest on moneys borrowed from any member of the Society or payments made for subsidizing the expenses incurred in respect of giving benefit to the members to carry out the objects thereof after proper approval by the Managing Committee.
18. OBJECTIVE BASED PROVISION FOR EXPENDITURE (PERCENTAGE): -
With the prior permission of Charity Commissioner under the Bombay public Trust Act, 1950 or any statutory modification or reenactment thereof, the income of the Society shall be spent only for the objects of the Society.
19. PROVISION FOR LOANS AND ADVANCES: -
In ordinary course the Society shall not grant any loans or deposits. If it becomes necessary to grant such loans, the same shall be sanctioned with the approval of the Managing Committee.
Wherever the permission of the charity commissioner is required under the Bombay Public Trust Act 1950, the same shall be obtained prior to disbursal of the same.
20. PROVISION REGARDING PURCHASE AND SALES OF IMMOVABLE PROPERTY:
Subject to approval of members in the General Meeting, the managing committee is authorised as
a.	To purchase, take on lease, hire or otherwise acquire or hold any moveable Or immovable property rights or privileges and to improve and develop any or all or the which may be deemed necessary or convenient for any of the purpose Society.
b.	To contribute subscribe for, purchase or in any other manner acquire ownership flat in any building or to become member of a co-operative Society directly through the office bearers or other members of the Society with a view to acquiring such ownership flat in the purpose of promoting the objects of the Society.
c.	To sell, assign, mortgage, lease, exchange and otherwise transfer or dispose of, turn to account or otherwise deal with all or any property movable or immovable of the Society as may be necessary or convenient for the working of the society.
21. OPERATION OF BANK ACCOUNTS AND OTHER FINANCIAL MATTERS: -
Any of two Managing Committee Members shall unless otherwise specified jointly operate the bank account/s of the Society.
22. MAINTENCE OF REGISTER OF MEMBERS: -
The Society shall maintain a register of members in which the following particular shall be entered: -
a)	Name of the member
b)	Address of the member
c)	Membership number of the Society
d)	Occupation of the member
e)	Class of membership and Society's membership number,
f)	Date of admission
g)	Date of cessation of membership
h)	Such other particulars as may be prescribed by the Managing Committee from time to time.
23. PROVISION FOR AMENDEMT IN RULES AND REGULATIONS: -
The Society may amend, alter, delete, substitute or add to the Rules And Regulations of the Society by a resolution at the General Meeting of them Society by a 3/4th majority of the member present at the meeting called for the purpose.
The Society may alter, extend, abridge or amend its object or purposes to or for other purposes within the meaning of the Society Registration Act, 1860, in the manner provided in Section 12 of the said Act.
24. PROVISION FOR CHANGE IN THE NAME AND OBJECTS OF THE SOCIETY: -
The address, name or object of the Society shall be changed only with the approval of the Managing Committee and confirmed by the General Meeting.
25. DISSOLUTION OF THE SOCIETY.
Dissolution of the Society may be effected as per the provisions laid down in Sections 13&14 of the Societies Registration Act, 1860 or any statutory modification or reenactment thereof.